How BW Epic Kosan transformed AP with automated invoice processing

Industry: 
Shipping

No. of employees: 
1600

Head office: 
Singapore

About

BW Epic Kosan (BWEK) is the world’s leading owner and operator of modern, high-quality fully pressurized, semi-refrigerated, ethylene, and ammonia-capable vessels. They provide maritime transportation of liquified petroleum gas (LPG) across global markets.

They serve as a crucial link in the international gas supply chains of leading energy majors and commodity trading houses throughout South East Asia, the Middle East, Europe, West Africa, and the Americas.

BWEK operate approximately 3,000 cargo operations annually, and transport more than 4.7 million tonnes between over 300 different ports worldwide, performing an average of five load operations every day.

Solution

BWEK implemented eye-share Workflow and eye-share Capture with the following modules: Invoice, General Ledger, Travel, Report, Purchase Match and Masterdata. The solution is fully integrated with NetSuite (accounting integration) and ShipNet (purchase integration). 

Quick wins with automation

When increasing AP invoice volume and complexity began to strain their team, they made the choice to work smarter, not harder. In 2019, BWEK Singapore made the strategic decision to adopt eye-share’s cloud-based Accounts Payable Automation Software.

BWEK began seeing results quickly, as invoices were automatically scanned, interpreted, and processed through eye-share’s ‘Invoice’ workflow SaaS system.

User-friendly and effortless setup

The staff found the system easy to use. Once configurations were in place and algorithms trained, minimal interaction was required.

Tackling duplicate invoices

A major previous challenge had been duplicate invoices, which eye-share now automatically flags and returns to suppliers for clarification.

Streamlined efficiency

"eye-share Workflow is one of our favorite solutions, providing significant value through efficient automation. Its flexible and customizable modules make it easy to tailor the solution to our growth and specific AP needs,” says Hari Maran and Ernest Samuelraj from BWEK.

“The enhanced collaboration made possible by the opening of their Singapore office has been instrumental in maximizing the value extracted from the solution. We surely value the relationship and the progress we have been making together for many years now, and are happy to continue this journey with Eye-share.”

Shared success through partnership

Kenneth Sætre, Director of Partners and International Offices at Eye-share, expresses his satisfaction: “We value our strong partnership with BWEK and appreciate their commitment and insights, which continue to shape the future development of our software suite. We are very pleased with the high level of customer satisfaction and the shared success we’ve achieved together.”