Bertel O. Steen drives innovation with eye-share AP automation software

Industry: 
Automotive

No. of employees: 
3000

Head office: 
Lørenskog, Norway

About

Bertel O. Steen is a prominent player in the automotive industry. The company specializes in importing and retailing a diverse range of vehicle brands, including Mercedes-Benz, Kia, Peugeot, Citroën, DS, Opel, Fiat, Fiat Professional, Alfa Romeo, Jeep, smart®, Fuso, and Setra. In addition to vehicle sales, Bertel O. Steen offers comprehensive financing solutions through its subsidiary, Bertel O. Steen Finans AS, and manages a substantial real estate portfolio related to the motor industry. As of the end of 2023, the company reported a turnover of NOK 21 billion and employed 3,199 full-time equivalents.

Solution

Bertel O. Steen utilizes eye-share Workflow and eye-share Capture with a range of modules: Invoice, Purchase Match, General Ledger, Reminder, Expense, Travel, Masterdata, and Report. For ERP systems, B.O.S. uses IFS for accounting, along with integrations to Visma Business and SAP for purchasing.

Bertel O. Steen, one of Norway’s largest and most respected automotive companies, has set a new standard for innovation and efficiency by implementing eye-share’s invoice automation software.

Handling nearly 700,000 incoming invoices annually, Bertel O. Steen leverages automation and artificial intelligence to streamline their accounting processes. This has led to significant time savings, improved quality, and enhanced insights across the company.

Ann Iren Evensen, Process Developer in Finance, and Lise Storsveen, from the Competence Center for Payroll and Accounting, explain how eye-share has transformed their operations.

"We use eye-share today to manage all incoming invoices for the entire group, across all our companies. The product’s functionality is highly beneficial in several areas, especially with automatic coding, the AI solution", says Storsveen.

Significant savings and better control

Before adopting eye-share, Bertel O. Steen faced challenges with an outdated system for order and invoice management. After a thorough bidding process, eye-share Workflow was chosen for its user-friendliness and robust features. The software’s advanced reporting, KPI solutions, and automation modules have proven invaluable, particularly in managing accruals and ensuring full control over costs.

"eye-share has delivered concrete, measurable savings for Bertel O. Steen. This includes a reduced need for manual labor, improved quality of incoming invoices, and a greater focus on EHF compliance", says Evensen.

Another advantage of the solution is the ability to automatically check for duplicates and account number discrepancies, saving time and reducing the risk of errors. The option to approve invoices via mobile has also been highly appreciated in a busy work environment.

Success through collaboration

Bertel O. Steen has worked closely with Eye-share throughout the process, from start to finish. Employees at Bertel O. Steen, together with the project manager from Eye-share, did an excellent job of rebuilding the authorization structure, ensuring that the implementation went very smoothly.

"Effective project management from Eye-share was crucial. All feedback and suggestions were geared towards future improvements and ongoing product development within Eye-share. We regularly took stock of the project’s status, and the project manager had a solid understanding of our needs and how we work at Bertel O. Steen. We were supported in a highly professional manner."

"Eye-share has been a valuable partner for us, and their ongoing product development ensures that we can continue to optimize our processes", concludes Evensen.