How Active Brands streamlines AP processes with eye-share Workflow

Industry: 
Retail

No. of employees: 
165

Head office: 
Oslo, Norway

About

Active Brands is a leading supplier of premium sports and outdoor apparel in the Nordic region. With a turnover of approximately 800 million NOK, the company employs 165 people across Norway, Sweden, Denmark, the USA, and China. While its core market is in the Nordics, Active Brands also exports its strongest brands to Europe and the USA

Solution

Active Brands utilizes eye-share Workflow  with the following modules: Invoice, Travel, Contract, and General Ledger - all tailored to meet their unique needs.

Enhanced control and visibility with eye-share Workflow

Active Brands has seamlessly integrated the eye-share system into their operations, gaining greater control and instant visibility across all processes. Missing invoices are now a thing of the past, and their employees enjoy the flexibility of approving invoices from anywhere, ensuring efficiency and accountability.

A unified system for all processes

“We wanted our employees to use a single system for everything, and we’ve successfully developed and customized eye-share to meet all our needs,” says Monica Wexelsen-Freihow, Accounting Manager at Active Brands.

Active Brands utilizes eye-share Workflow,  with modules Invoice, Travel, Contract, and General Ledger, all tailored to meet their unique requirements.

“Our goal was to eliminate the need for multiple systems and allow employees to complete their daily tasks through one access point. By customizing eye-share Invoice, we’ve achieved better oversight, enhanced control, and the ability to approve invoices from any location,” Wexelsen-Freihow explains.

Eliminating missing invoices

As a leading supplier of premium sports and outdoor apparel in Scandinavia, Active Brands manages a complex operation with an annual turnover of 800 million NOK. Every one of the company’s 165 employees has an eye-share user account.

Reflecting on the situation before adopting the system, Wexelsen-Freihow shares:

“Our accounting department struggled to track invoices as they moved through the organization. With eye-share Workflow, we now have complete control and instant visibility—missing invoices are no longer an issue. Managers can oversee their departments effectively, and users can approve invoices without delay, no matter where they are.”

Customized to meet needs

Effective collaboration with the Eye-share team was crucial to the system’s success. Several customizations ensured the software was perfectly aligned with Active Brands’ specific needs.

“Our contacts at Eye-share were highly responsive and genuinely attentive to our requirements. Suggestions were either implemented locally right away or included in the next software release,” Wexelsen-Freihow says.

Despite implementing multiple modules and customizations, training new users has been remarkably simple.

“Training is almost automatic because the system is so intuitive. We guide new users through the scanning process, but eye-share Workflow Invoice is nearly self-explanatory,” she adds.