Building efficiency in construction finance

Construction projects come with their fair share of complexity. From phased payments and scattered teams to tight deadlines and evolving budgets—there’s a lot to manage behind the scenes. And finance teams often find themselves right in the middle, trying to keep it all together.

Many companies already have some form of automation in place, and that’s a great start. But when systems aren’t built with the construction workflow in mind, the gaps start to show. Invoices get stuck. Payments are delayed. Approvals fall through the cracks.

It’s not about doing more but making what you already do, work better.

When invoice handling gets in the way of progress

Many construction finance teams face the same set of challenges. Here’s what tends to come up again and again:

Staged and milestone payments are hard to track

A supplier finishes a phase and sends an invoice. But is it ready to be paid? Has everything been delivered? And who’s supposed to approve it? If that clarity is missing, things stall—or payments go out before they should.

Subcontractor invoices slow you down

Some are great. Others not. When invoices arrive with missing references or poor formatting, someone has to step in and clean it up. Multiply that by dozens (or hundreds) of suppliers, and it eats up a lot of time. Approvals get stuck when teams are off-site Maybe you’ve got a system, but if the person who needs to approve is out on a site or doesn’t check email regularly, everything comes to a stop. And you're the one following up.

Billing structures are complex

Line items, variable rates, custom workflows- nothing is straightforward. And without a smart system to interpret and connect that data, it’s easy to lose track. 

There's limited insight into budgets and costs

Are you on track? Over budget? Under? Without a clear view of spending across phases, projects, and suppliers, you’re working with partial information—and reacting instead of planning.

What does smoother accounts payable actually look like?

It’s not about replacing people or ripping out everything you have. It’s about letting the system handle more of the work, so your team can focus on what matters. Here’s how smarter systems can help:

• Read and sort complex items automatically
  
• Trigger milestone payments based on rules you set
  
• Catch invoice errors before they enter approval flows
  
• Approve from anywhere - desk, site, or mobile
  
• Track project costs and supplier performance in real time
  
• Keep a full audit trail, every step of the way

Why construction companies work with us

eye-share is built to support the way construction actually works—phased payments, subcontractors, mobile teams, and detailed workflows included. Here’s what makes our solution a good fit for the industry:

Supports complex project flows

Built to handle staged payments, subcontractors, and multi-step approvals. 

Up to 90% automation

Cuts down manual work and helps your team save time.

Full traceability and compliance

Stay audit-ready with clear documentation at every step.

Mobile-friendly approvals

Approve invoices, expenses and receipts on the go. 

Works with you systems

Works smoothly with your ERP, whether it’s D365, SAP, IFS, or beyond.

Want to learn more about how we support the construction sector? Check out our industry page. 

Ready to build on the foundation you've laid?

If invoice handling still feels harder than it should, you’re not alone. Many construction companies have made a good start with automation—but there’s often untapped potential left on the table.

Approvals getting stuck, poor invoice quality dragging things out, or struggling to get the full picture—these are all fixable. And usually, it’s not about a big overhaul. It’s about using systems that fit the way your team already works.

Curious what that can look like? 

See how Mestergruppen saves two full working days every week by automating invoice handling with eye-share. 

Do you want to try it for yourself?

Take our interactive product tour and see how it works! 🤓