Adopting a system like eye-share to automate your invoice approval and purchase-to-pay process is an important investment that can bring many benefits to your business. It's not just about financial considerations, but also about making work processes more efficient, ensuring regulatory compliance, and boosting long-term profitability.
In this article, we'll take a closer look at what it actually costs to implement eye-share. We'll explore various cost factors, from software licensing and customization to project management, integrations, cloud services, as well as the need for change management and consulting services.
How does the software license affect the cost of eye-share?
Our pricing model is based on volume and which modules are implemented:
- How many users do you need?
- What special functionalities, if any, are needed?
- Do you need integration with other systems?
- How many invoices does your company handle annually?
Based on your specific configuration, we draw up a cost plan that covers everything from licenses and operations to maintenance, upgrades and support. Once we've defined the scope of your solution together, you'll get a monthly price that gives you predictability without unexpected expenses or hidden costs.
Project management
When implementing eye-share, there will always be a need for project management to ensure that the implementation project runs smoothly and that all the details fall into place.
An important part of project management is aligning eye-share with your business processes. This is where workflows are configured, approval hierarchies are set up, or taken from your existing ERP system, and details are fine-tuned to ensure the solution fits perfectly with your business.
The project manager ensures that budgets and timelines are met, while the entire system and implementation project is tailored to your goals and priorities.
Integration with your systems
Integration costs are part of the implementation of eye-share. To ensure that data is handled correctly and in the right place, your systems need to be connected in an efficient way.
eye-share Workflow integrates easily with your existing systems, such as ERP and accounting programs. The aim is to ensure a seamless flow of data across all your systems, resulting in process automation and data management. While we offer many ready-made integration solutions, there can often be a need for bespoke customizations. Depending on the complexity of your specific needs, this can have an impact on the total cost of implementing eye-share.
Migrating existing data
Migrating data from your existing systems to eye-share gives the system a good starting point, as the AI features can use historical data to deliver accurate recommendations right from the start.
Historical data is transferred to your eye-share solution. You can choose to archive and keep your old system, or phase it out once the data is moved and secured in your new system. This will save you the cost of maintaining two systems. How much data, and how complex the data to be migrated is, will affect the total cost of the solution.
Cloud-based solution
As an Eye-share customer, you get all the benefits of having a cloud-based solution. This means lower costs and less need for hardware, while avoiding the large initial investment in servers and network infrastructure that often comes with on-premise solutions.
Your subscription includes regular maintenance and updates as part of ensuring the smooth running of your solution. The service level agreement (SLA) covers these services with guarantees for system uptime and response time to support requests.
Consulting costs
Using external advisors may incur additional costs in the beginning, but it provides you with valuable expertise that helps customize the solution to your organization's unique needs. Advisors provide you with insight and ensure that the solution is tailored to you.
Good change management is also important when implementing a new system like eye-share, as employees will need to adapt to new ways of working.
A consultant can assist with training and ensure that the implementation goes as smoothly as possible, giving you a successful start from day one.
Testing and quality control
To ensure the implementation process runs smoothly, testing and quality control are necessary. This includes testing integration points with other systems, user acceptance testing and end-user verification that the system meets expectations and needs. Although the testing and quality control phase requires extra time and resources, it is a necessary part of the process. It is this review that ensures that the final product lives up to expectations.
The cost of the eye-share software suite is an investment
The implementation of eye-share involves several aspects, from technical solutions to human factors such as training and change management. It's important to focus not only on the immediate cost of the project, but also on how this will provide long-term efficiency, ensure regulatory compliance and the overall benefits of automating your financial processes.
Getting a clear overview of all the cost factors can be a complex task, which is why we're here to help you understand the details. When you contact us, we offer an initial meeting where we go through your specific needs and how our solutions can meet them. Through an in-depth analysis of the costs, together with the expected benefits, you will gain a balanced understanding of both the actual costs and the expected return on investment (ROI) of implementing eye-share.
Want to know more about the eye-share software suite?
Take a look at our product overview to get a deeper understanding of what we offer. We're here to answer any questions you may have, so don't hesitate to contact us!